New York County (Manhattan), NY Medical Record Subpoenas, Coroner Autopsy & EMS Run Sheet Retrieval
Complete guide to medical record subpoenas in Supreme Court of the State of New York, New York County (60 Centre Street — Note CPLR § 3122(a) HIPAA Rule), autopsy/toxicology retrieval from New York City Office of Chief Medical Examiner (OCME — First Avenue), 911 ambulance run sheets from FDNY EMS (Fire Department of the City of New York), and hospital HIM retrieval across New York County (Manhattan), New York under N.Y. Pub. Health Law § 18 & § 17.
New York County (Manhattan), New York Subpoena, Coroner & EMS Matrix
- Trial Court Civil Subpoena Venue
- Supreme Court of the State of New York, New York County (60 Centre Street — Note CPLR § 3122(a) HIPAA Rule)
- Medical Examiner / Coroner Office
- New York City Office of Chief Medical Examiner (OCME — First Avenue)
- County 911 EMS & Fire-Rescue Dispatch
- FDNY EMS (Fire Department of the City of New York)
- Governing Statute & Turnaround Window
- N.Y. Pub. Health Law § 18 & § 17 • 10 days to provide inspection; reasonable time (30 days max) for copies
- Post-Ciox v. Azar Statutory Copying Fee Cap (NY)
- Maximum $0.75 per page for paper copies under N.Y. Pub. Health Law § 18(2)(e) (and actual reasonable cost for electronic copies); $0.00 FREE when requested for a government benefit / SSDI / Medicaid appeal! Note: Under CPLR § 3122(a), a NY hospital subpoena MUST include a patient-signed HIPAA release unless court-ordered!
County-Level Record Retrieval in New York County (Manhattan), NY
While clinical hospital charts follow state-wide HIPAA and N.Y. Pub. Health Law § 18 & § 17 rules, three critical litigation records in New York County (Manhattan) must be retrieved directly from county-level authorities:
| County Authority | Designated Agency in New York County (Manhattan) | Deliverable & Authorization Rule |
|---|---|---|
| 1. Forensic Autopsy & Toxicology | New York City Office of Chief Medical Examiner (OCME — First Avenue) | Final Autopsy Protocol, Forensic Toxicology Report, Investigator Narrative & Scene Photos (Requires Next-of-Kin / Estate Executor Release or Subpoena) |
| 2. 911 Ambulance & Paramedic PCRs | FDNY EMS (Fire Department of the City of New York) | NEMSIS Prehospital Care Reports (PCRs), ECG Rhythm Strips, 911 CAD Dispatch Logs & EMS Itemized Transport Billing |
| 3. Civil Subpoena Duces Tecum | Supreme Court of the State of New York, New York County (60 Centre Street — Note CPLR § 3122(a) HIPAA Rule) | Certified Hospital & Physician Charts with Custodian of Records Affidavit under N.Y. CPLR § 4518(c) (Certified Hospital Records & Bills) & CPLR § 3122(a)(2) Subpoena Rule |
Major Hospital Cities & Trauma Centers in New York County (Manhattan)
Select a city in New York County (Manhattan) to view its specific hospital HIM desks, UB-04 billing offices, PACS radiology film libraries, and ROI vendor assignments:
Primary Hospitals & Trauma Centers Serving New York County (Manhattan):
- NYU Langone Health (Tisch Hospital)
- NewYork-Presbyterian / Weill Cornell Medical Center (Level I Trauma & Burn Center) & NYP / Columbia University Irving Medical Center
- The Mount Sinai Hospital & Mount Sinai Morningside (Level II Trauma)
- NYC Health + Hospitals / Bellevue (Level I Trauma) & Harlem
- Memorial Sloan Kettering Cancer Center
- Hospital for Special Surgery (HSS)