Kanawha & Monongalia Counties • West Virginia (W. Va. Code § 16-29-1 & § 16-29-2)
Morgantown, WV Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Morgantown, West Virginia hospitals (WVU Medicine J.W. Ruby Memorial Hospital (Jon Michael Moore Level I Trauma Center), Charleston Area Medical Center (CAMC / Vandalia Health — Level I Trauma)). Audited under W. Va. Code § 16-29-1 & § 16-29-2 (30 calendar days turnaround) and Kanawha & Monongalia Counties court subpoena rules.
Verified Morgantown, WV Hospital & Statutory Matrix
Morgantown Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Morgantown
- WVU Medicine J.W. Ruby Memorial Hospital (Jon Michael Moore Level I Trauma Center) • Charleston Area Medical Center (CAMC / Vandalia Health — Level I Trauma)
- Dominant ROI Contractors & HIM Models
- WVU Medicine Centralized HIM & Vandalia Health (CAMC) ROI
- VA Medical Center / Public Health Anchor
- Louis A. Johnson VA Medical Center (Clarksburg) & Hershel 'Woody' Williams VAMC (Huntington)
- Governing County Subpoena Court & Coroner
- Circuit Court of Kanawha County (Charleston) & Monongalia County (Morgantown) • West Virginia Office of the Chief Medical Examiner (Charleston Statewide HQ)
- State Statute & Mandatory Turnaround
- W. Va. Code § 16-29-1 & § 16-29-2 (30 calendar days)
Multi-Department Hospital Retrieval in Morgantown, WV
When requesting medical records from hospitals in Morgantown (WVU Medicine J.W. Ruby Memorial Hospital (Jon Michael Moore Level I Trauma Center), Charleston Area Medical Center (CAMC / Vandalia Health — Level I Trauma)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Morgantown Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via WVU Medicine Centralized HIM & Vandalia Health (CAMC) ROI. Audited under W. Va. Code § 16-29-1 & § 16-29-2 (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Kanawha County Emergency Ambulance Authority (KCEAA) & Monongalia EMS and West Virginia Office of the Chief Medical Examiner (Charleston Statewide HQ) (Kanawha & Monongalia Counties). |
Covered Hospitals & Medical Centers in Morgantown
Major Morgantown Hospitals We Retrieve From Daily
West Virginia Health System ROI Directory
Walgreens Pharmacy (Corporate Custodian of Prescription Records)→CVS Pharmacy & MinuteClinic Medical Records→Planned Parenthood Affiliates (Medical Records Release)→Quest Diagnostics (Historical Lab & Toxicology Reports)→Labcorp (Laboratory Corporation of America — Historical Lab & Pathology Records)→Concentra Urgent Care & Occupational Health Centers→