Hartford, CT Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Hartford, Connecticut hospitals (Hartford Hospital (Hartford HealthCare — Level I Trauma), Saint Francis Hospital and Medical Center (Trinity Health Of New England — Level I Trauma), Connecticut Children's Medical Center). Audited under Conn. Gen. Stat. § 19a-490b & § 20-7c (30 calendar days turnaround) and Hartford County court subpoena rules.
Hartford Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Hartford
- Hartford Hospital (Hartford HealthCare — Level I Trauma) • Saint Francis Hospital and Medical Center (Trinity Health Of New England — Level I Trauma) • Connecticut Children's Medical Center
- Dominant ROI Contractors & HIM Models
- Hartford HealthCare Centralized HIM & Trinity Health ROI
- VA Medical Center / Public Health Anchor
- Newington VA Campus
- Governing County Subpoena Court & Coroner
- Connecticut Superior Court — Judicial District of Hartford • Connecticut Office of the Chief Medical Examiner (Farmington)
- State Statute & Mandatory Turnaround
- Conn. Gen. Stat. § 19a-490b & § 20-7c (30 calendar days)
Multi-Department Hospital Retrieval in Hartford, CT
When requesting medical records from hospitals in Hartford (Hartford Hospital (Hartford HealthCare — Level I Trauma), Saint Francis Hospital and Medical Center (Trinity Health Of New England — Level I Trauma)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Hartford Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via Hartford HealthCare Centralized HIM & Trinity Health ROI. Audited under Conn. Gen. Stat. § 19a-490b & § 20-7c (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Aetna Ambulance Service & American Medical Response (Hartford) and Connecticut Office of the Chief Medical Examiner (Farmington) (Hartford County). |